Wedding Coordinator Checklist


Pre-Wedding Checklist

  • Confirm venue booking
  • Finalize catering menu and dietary restrictions
  • Coordinate with florist for decorations
  • Arrange transportation for the wedding party
  • Obtain necessary permits and licenses
  • Finalize guest list and seating arrangements
  • Coordinate with photographer and videographer
  • Order wedding cake and desserts
  • Plan and schedule hair and makeup appointments
  • Arrange accommodations for out-of-town guests
  • Prepare wedding day timeline
  • Arrange for entertainment or music
  • Prepare emergency kit with essentials (e.g., safety pins, sewing kit)
  • Confirm details with all vendors

Day-Of Checklist

  • Set up ceremony and reception spaces
  • Ensure vendors arrive on time and set up properly
  • Coordinate wedding party and ensure everyone is dressed and ready
  • Manage wedding day timeline and keep everything on schedule
  • Assist with ceremony logistics (e.g., cueing music, coordinating processional)
  • Handle any last-minute issues or emergencies
  • Ensure guests are comfortable and informed
  • Direct guests to ceremony and reception areas
  • Collect any wedding gifts or cards and keep them secure
  • Coordinate with caterer for food and beverage service
  • Ensure all special requests are fulfilled (e.g., dietary accommodations)
  • Coordinate with entertainment for music or performances
  • Oversee cleanup and ensure venue is left in good condition
  • Provide assistance to bride, groom, and wedding party as needed
  • Handle any vendor payments or final details
  • Ensure all personal belongings are collected and returned to the couple

Want to place your ad on this page?

Contact us for advertising opportunities.

This website is for sale

If you're interested in purchasing this domain, please send us a message and make an offer.