Wedding Coordinator Checklist

Pre-Wedding Checklist

  • Confirm venue booking
  • Finalize catering menu and dietary restrictions
  • Coordinate with florist for decorations
  • Arrange transportation for the wedding party
  • Obtain necessary permits and licenses
  • Finalize guest list and seating arrangements
  • Coordinate with photographer and videographer
  • Order wedding cake and desserts
  • Plan and schedule hair and makeup appointments
  • Arrange accommodations for out-of-town guests
  • Prepare wedding day timeline
  • Arrange for entertainment or music
  • Prepare emergency kit with essentials (e.g., safety pins, sewing kit)
  • Confirm details with all vendors

Day-Of Checklist

  • Set up ceremony and reception spaces
  • Ensure vendors arrive on time and set up properly
  • Coordinate wedding party and ensure everyone is dressed and ready
  • Manage wedding day timeline and keep everything on schedule
  • Assist with ceremony logistics (e.g., cueing music, coordinating processional)
  • Handle any last-minute issues or emergencies
  • Ensure guests are comfortable and informed
  • Direct guests to ceremony and reception areas
  • Collect any wedding gifts or cards and keep them secure
  • Coordinate with caterer for food and beverage service
  • Ensure all special requests are fulfilled (e.g., dietary accommodations)
  • Coordinate with entertainment for music or performances
  • Oversee cleanup and ensure venue is left in good condition
  • Provide assistance to bride, groom, and wedding party as needed
  • Handle any vendor payments or final details
  • Ensure all personal belongings are collected and returned to the couple

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